Thursday, March 8, 2012

Substitute Binder.. How do you prepare?

I have been so sick lately! Anyone else? I sure hope this post helps you out!
In the past couple of years of teaching, I have tried to make sure to be prepared for a lot of different things. When I first started teaching, I was pregnant and sick a lot from all the new germs. Several of the other teachers had Sub Tubs that they kept up with. It never really worked for me. To each their own sort of thing.

This year I was so very determined to be more organized about having to be out. (Especially with two little kids and my mom having cancer!) This is what I came up with:

The front is a very cute page that I found as a free download on-line. I love our color printer! My planning binder has a very adorable one on it as well courtesy of my printer!
 The inside of my sub binder is set up in 3 different sections: Lesson plans, Classroom Basics, and Procedures. I figured lesson plans would be the most important to any sub coming into my room. I know my first thought would be "What am I supposed to be doing today?" So far I have been able to have my plans already in this section for any time that I'm out. But I really need to get my tush in gear about typing up a set of emergency plans that could be used on any day in a bind.
 The classroom basics section really breaks down what my room looks like and who is in it. First, I have a printed copy of my class list and my class schedule. Then I include little mini-maps that are important. I have several students who should never be together  at a table so I have assigned seats for each of my pumpkins. I'm sure I'm the only one with that problem, right? ;)
I also have specific spots around the room for my math centers so I include a map for those as well. Each of my rooms maps are just a word document printed out inside a sheet protector. Then I use a sharpie to write down their names. It works so well!
The next section of my binder is for Procedures. My school has us type up the different procedures for the entire day at the beginning of the year for the substitute folders that our secretary gives each sub. I include another copy in this section as a back up.

In the back, I collect all my past substitute plans that I have used this year. This way I can look back at what I had them do, notes the sub left, and any other valuable information.
So, how do you prepare for a sub (expected or unexpected)? During this sick-season, I know we could all use a bit of advice on the easiest way to set up a system that works! I'd love to turn this into a great e-book. Please leave a bit of advice in a comment and pass along this post to share! The more the merrier :)


  1. Hi there, I love your blog title. I just found you and am your newest follower. I just started blogging around Valentine's Day so I have a lot to learn. But I'm having so much fun meeting other amazing teachers. :o) cute blog!
    Traditions Laughter and Happily Ever After